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School Council Roles and Responsibilities
School Council Roles and Responsibilities (School Council Positions are held for 2 Years)
The School Council Chair is responsible for:
• calling regular school council meetings
• communicating with the school principal on a regular basis
• ensuring there is regular communication with the entire school community
• following the existing school council bylaws
• soliciting information about school board policies impacting the school
• striving to ensure the diversity of the school community is represented on the school council
• promoting teamwork between the school council, principal, and staff
The School Council Vice-Chair is responsible for:
• chairing meetings in the event the Chairperson is unavailable
• working with and support the Chairperson in agenda preparation
• assisting the Chairperson to ensure meetings run smoothly
• representing the School Council at city-wide meetings when possible
The School Council Secretary is responsible for:
• preparing the agenda for the meetings with the School Council Chair and School Principal
• acting as a recorder at meetings
• keeping meeting minutes, correspondence records, and other school council documents organized and publically accessible in accordance with the Freedom of Information and Privacy Act
• ensuring notice of council meetings and other events is distributed
Parents for Mountview School Society Committee Responsibilities (PFMSS Positions are held for 1 Year)
*Typically, the role of President can be the same as the roles of the School Council, including the roles of Vice-President, Secretary and Treasurer if this is decided upon at the Annual General Meeting
The Chair is responsible for:
• providing the tie-breaking vote in case of a tie in the election process
• presiding over the meeting
The Vice-Chair is responsible for
• presiding over the meeting in the event of the President’s absence *The Vice-president may be the same person as the Vice-Chair of the School Council
The Secretary is responsible for:
• keeping an accurate record of the meetings
• keeping a record of the correspondence and members of the association
• publicizes dates and times of meetings
The Treasurer is responsible for:
• receiving and depositing money
• keep an accurate financial record of the association
• providing an account of receipts and disbursements to the secretary
*The position of Secretary and Treasurer can be filled by the same person, if decided upon at the Annual General Meeting
The Fundraising Coordinator is responsible for:
• overseeing the coordination of fundraising projects (e.g. Hot Lunch, magazine sales)
• providing guidance to other parent volunteers who may be assisting with fundraising events
• this role may consist of more than one (1) position
The Hot Lunch Coordinator is responsible for:
• selects and acts as the liaison with the vendors
• liaises with the vendors and volunteers on delivery days
• organizing and overseeing all aspects of planning and executing the hot lunch program, including managing orders and preparing for hot lunch day
• responsible for creating healthy hot lunch menu in accordance with the Nutrition Policy
• develops the hot lunch schedule for the school year
Not interested in a role on School Council, but want to volunteer and help with fundraising events or something else throughout the year, please email parentsformountview@gmail.com.
